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2015 OACP Annual Conference
April 27, 2015
Columbus Arena District
EXHIBITOR CONTRACT INFORMATION
EXHIBIT FEES: (for 8 x 8 space)Early Bird Special - $675 - BY MARCH 1, 2015
Late Registration - $700 - AFTER MARCH 1, 2015
EXHIBIT SPACE:All exhibits will be housed at the Hyatt Regency Ballroom Area. Exhibitors will be provided a 8'(d) x 8'(w) carpeted display area.
INCLUDED IN THE SPACE RENTAL ARE:
EXHIBITORS MUST BRING:
EXHIBIT SHIPPING PRIOR To EvENT:
If you need to ship any part of your display to the Hyatt Regency, please contact them directly at 614-463-1234. Hyatt Regency requests no items be sent more than 4 days prior to the event. Items can be shipped to 350 North High Street, Columbus, Ohio 43215. Each package/ box must be labeled with:
HOTEL LIABILITY /SECURITY
The hotel cannot be responsible for the safe keeping of equipment, displays, supplies, written materials or of the valuable item or items left in the meeting rooms, conference rooms, etc. Accordingly, you will be responsible to provide security for such material and therefore assume responsibility for any loss or damage.
HOTEL HANDLING INFORMATION AND HANDLING CHARGES
All exhibit materials must be shipped to a drayage company. Handling charges will apply for moving packages to and from the hotel receiving area to a designated area within the Hyatt Regency. Please designate a signee at the delivery site.
MOVEMENT OF PACKAGES IN PUBLIC AREAS
EXHIBIT DEPARTURE SHIPPING:
All items must be shipped out on Tuesday, April 28, 2015:
Airline freight follows the same guidelines as inbound freight. It must be removed from the facility by the end of the scheduled move out of the event. If your shipper (including UPS & FedEx) has not picked up your freight by the end of the scheduled move-out, it will be forced to the decorator for shipment by the most available means. The exhibitor will then be responsible for all drayage and/or shipping charges.
OUTBOUND FREIGHT FOR THIS SHOW MUST BE PICKED UP NO LATER THAN:
10:00 A.M. TUESDAY, APRIL 28, 2015.
Exhibitors may set up displays on Monday, April 27 from 12:00 p.m. until 3:00 p.m. SHOW HOURS ARE FROM 3:00 P.M. UNTIL 7:00 P.M. OACP reserves the right to reject any materials or services offered by an exhibiting company if there is any conflict with the policies and/ or principles of the Association. DISPLAYS MUST BE DISMANTLED AND REMOVED ON MONDAY, APRIL 27, 2015, BY 9:00 P.M.
Exhibitors who need electric will need to work directly with the Hyatt Regency. Please complete the electrical form CLICK HERE.
Vehicles will not be permitted at the show this year.
ADDITIONAL BOOTH PERSONNEL:
Complimentary registration for two booth personnel is included in the space rental. Additional registration for booth personnel can be purchased at $50.00 per person. Each person who staffs a booth must be registered and wear his/ her *OACP name badge at all times on the exhibit floor.
*OACP will NOT accept any name changes for badges after April 7, 2015.
An exhibitor may request the cancellation of spaces in writing before March 1, 2015. However, a twenty-five percent (25%) cancellation fee of the total space cost will be assessed. No REFUNDS WILL BE GIVEN AFTER MARCH 1, 2015. In the event of cancellation, OACP shall have the right to use said space for its own convenience. This includes selling the space(s) to another exhibitor without any rebate or allowances to the canceled exhibitor.