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2013 Chiefs' In-Service & Annual Conference
Monday, April 29, 2012
Cherry Valley Lodge, Newark OH - DIRECTIONS
*Every effort will be given to accommodate one of your first three choices.
All exhibits will be housed at the Cherry Valley Lodge Jubilee Ballroom Area. Exhibitors will be provided a 6(d) x 8(w) carpeted display area.
Included in the space rental are:
Exhibitors must bring:
Exhibit Shipping Prior To Event:
If you need to ship any part of your display to the Cherry Valley Lodge, please contact them directly at 800-788-8008. Cherry Valley Lodge requests no items be sent more than 3 days prior to the event. Items can be shipped to 2299 Cherry Valley Road, Newark, Ohio 43055. Each package/box must be labeled with your name, your company name, and the conference name with dates.
Exhibit Departure Shipping:
All items must be shipped out on Tuesday, April 30, 2013:
Airline freight follows the same guidelines as inbound freight. It must be removed from the facility by the end of the scheduled move out of the event. If your shipper (including UPS & FedEx) has not picked up your freight by the end of the scheduled move-out, it will be forced to the decorator for shipment by the most available means. The exhibitor will then be responsible for all drayage and/or shipping charges.
Outbound freight for this show must be picked up no later than: 10:00 a.m. TUESDAY, APRIL 30, 2013.
Exhibitors may set up displays on Monday, April 29 from 12:00 p.m. until 3:30 p.m. Show hours are from 3:30 p.m. until 7:30 p.m. OACP reserves the right to reject any materials or services offered by an exhibiting company if there is any conflict with the policies and/or principles of the Association. Displays must be dismantled and removed on monday, April 29, 2013, by 9:00 p.m.
Exhibitors who need electric power must complete the electrical order form (enclosed in the confirmation packet or downloadable at www.oacp.org). This FORM WITH PAYMENT must be returned to OACP.
Vehicles will not be permitted at the show this year.
Additional Booth Personnel:
Complimentary registration for two booth personnel is included in the space rental. Additional registration for booth personnel can be purchased at $50.00 per person. Each person who staffs a booth must be registered and wear his/her *OACP name badge at all times on the exhibit floor.
*OACP will NOT accept any name changes for badges after April 8, 2013.
An exhibitor may request the cancellation of spaces in writing before March 1, 2013. However, a twenty-five percent (25%) cancellation fee of the total space cost will be assessed. No refunds will be given after march 1, 2013. In the event of cancellation, OACP shall have the right to use said space for its own convenience. This includes selling the space(s) to another exhibitor without any rebate or allowances to the canceled exhibitor.
Pay your exhibit fee before march 1, 2013 and receive the rate of $625. After march 1, 2013 space rental becomes $675.